TABLE OF CONTENTS


Note, you should have the appropriate permission granted to manage assets. Please, contact your manager or support team or use online help widget and request the permissions (how to contact support https://metroassetcenter.freshdesk.com/a/solutions/articles/15000028018). 


All assets uploaded into MAC must go through the approval process, to ensure high data quality.


MAC User Roles and Functions

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Asset Lifecycle


In MAC asset can have the following statuses:


  • Work-In Progress (WIP) - Asset is not visible to end users. In this status Content Editor has review his uploads, enrich the new assets with metadata and assign them to relevant set of classifications. After that asset can be submitted for approval. 
  • Pending - Asset is submitted to Content Manager for approval. Asset is not visible to end users. Content Manager reviews Pending assets, verifies content and assigned metadata, and either approves or rejects pending assets. 
  • Approved - Approved assets are published in MAC and become visible for MAC users. Assets can be then downloaded from MAC for print, publishing in web, social, or available for other distribution channels. 
  • Expiring Soon/Expired - If an asset has the usage period defined, it will automatically expire on the rights end date. Expired assets are visible for MAC end users with a watermark (see https://metroassetcenter.freshdesk.com/a/solutions/articles/15000028030), but master file is not available for download.


Approval Process


  1. All the uploaded assets initially have Work-In Progress status in MAC and are not visible for end users
  2. Metro Content Manager reviews uploaded assets submitted for approval in Content Review space and makes one of the following decisions:
    a.Assets are approved and can be published in MAC
    b.Assets are not valid to be published in MAC
    c.Assets require improvement
  3. Approved assets become available for end users in MAC
  4. Rejected assets are moved to Work-In Progress status


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Content Review and Approval


MAC informs User if there are assets in Work-In Progress or Pending Approval status to get user attention in Notifications. Click "Notifications" to see the number of assets in Work-In Progress and Pending Approval status.


Content Editor sees the number of assets in 

  • WIP status
  • Pending approval status

which were uploaded by all users of the same Agency (Content Provider).


Content Manager sees the number of assets in 

  • WIP status
  • Pending approval status 

which were uploaded by all users of the same Country.


By click one of the Content Review notification, you will be redirected to Library page and see the assets in WIP/Pending status (see the description of page functionality at https://metroassetcenter.freshdesk.com/a/solutions/articles/15000027896)


For multiple assets lifecycle management, select assets and click the appropriate button "Submit for approval", "Approve", "Reject".

Process is presented in:


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For single asset lifecycle management: go to Asset page, choose status that you need:

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The current status is the first one. To change the status, click status that you need to assign.



Requirements for campaign assets


The following requirements should be met so asset is available in Brand & Campaign Navigator (BCN) - user guide for BCN is https://metroassetcenter.freshdesk.com/a/solutions/articles/15000027699:

  1. assigned Campaign classification
  2. assigned Campaign Element Classification
  3. assigned Year classification
  4. asset is approved